Student Activities Privacy Policy

How do we collect information from you?

We obtain information about you when you:

  • complete an online application/registration form
  • speak to us on the telephone or in person
  • make a payment (online via Eventbrite or over the phone)
  • use our websites
  • complete a survey
  • when registering for our mailing list

What type of information is collected from you?

The personal information we collect may include your:

Buyer information:

  • buyer name
  • buyer email address
  • buyer telephone number
  • buyer credit/debit card information (via Eventbrite or over the phone)

Student information:

  • student name
  • student address
  • student date of birth
  • student academic school details (name and address) junior applicants only
  • student medical information
  • emergency contact name, number and relation to you
  • student equality, diversity and inclusion monitoring information (e.g. religion)
  • student dance experience/level and training
  • student head shots (for competitions/bursaries)
  • student membership ID number
  • student photography and film consent

How is your information used?

We use your information to:

  • process an application that you have made for an activity (class, course or programme of study) or event
  • process payment for the activity/event
  • deal with entries into a competition
  • seek your views or comments on the services we provide
  • notify you of changes or confirmation of our services
  • send you communications which you have requested and that may be of interest to you, which may include information about new products, services, events, and activities
  • handle an enquiry or complaint you have made
  • contact you in an emergency situation
  • treat you in an emergency first aid situation, and
  • create registers to share with teachers, faculty and course attendants.

What is the lawful basis for processing my information?

Your information Circumstances Lawful basis
Buyer information
Buyer name, email address and telephone number To process your registration and ensure you   receive information related to the activity Contract
Buyer credit/debit card information (via Eventbrite or over the phone) To take payment for the activity you have registered to attend Contract
Student information
Student name, address and date of birth To process your registration and ensure you   receive information related to the activity Contract
Student medical information To establish any medical information that organisers or teachers should be aware of and treat you in an emergency first aid situation Consent
Academic school details (name, address) – Junior students only To share information with police and emergency services, where there are safeguarding concerns or in an emergency situation Consent
Emergency contact name, number and relation to you Contact your nominated contact in an emergency situation Contract
Student equality, diversity and inclusion monitoring information (e.g. religion) Optional information for monitoring purposes. Consent
Student dance experience/level and training To ensure that you are placed in the correct level of activity Contract
Student head shots (for competitions/bursaries) To include in programmes detailing the order of performances Contract
Teacher membership ID number (for teacher observation CPD requirements only) To process your registration and ensure you receive information related to the activity Contract
Student photography and film consent For future marketing and record of events Consent